| Loan
Policy
Loan requests
for parasitic Hymenoptera should be directed to Dr.
Triapitsyn, all other requests should be directed to Dr.
Yanega.
Conditions and
practices regarding loans from the UCR Entomological Teaching &
Research Collection, hereafter referred to as "the Museum", as
understood and agreed to by recipients thereof:
- When materials are received by
borrowers, the duplicate loan invoice (enclosed with the specimens)
should be signed and returned immediately to the Museum. Each loan
is given a unique number, to be used in all correspondence referring
to the loan.
- Loans are made for a stipulated
period of time, typically two years, and may be extended in
appropriate circumstances upon written application to and approval
by the Museum (No specimens should be returned during December). The
Museum reserves the right to recall any of its material at any time.
- Loans are not transferable and
may not be relocated without prior written approval from the Museum.
- Borrowers should not assume
that they can retain any specimens unless prior permission is
obtained, though permission is usually granted upon request. The
following should always be returned unless specifically exempted:
all primary types and allotypes. If the borrower has all of the
Museum's holdings of a given taxon, then this list also includes all
uniques, at least one specimen of each sex, caste, or major variant
for each species represented, and, if possible, one specimen from
each discrete locality (i.e., specimens retained should be
duplicates in all possible respects).
- If specimens to be retained
permanently have a UCRC database number label, this label should be
removed and returned to the museum.
- Borrowers who wish to dissect
any specimen are required to do so in such a way that the specimen
suffers the least possible damage, and must ensure that parts
dissected out are correctly preserved and associated with the rest
of the specimen. Specimens destroyed in order to do genetic analysis
are considered as "gifts", but sequence data should be
returned to the Museum in some form (publication or otherwise).
- Borrowers should attach
determination labels to every specimen returned or, if this is
impractical, the material returned should be arranged to show
clearly to which specimens a given determination applies, and
borrowers should consent to printed labels, citing the borrower(s)
as authority, being attached to such specimens after their return to
the Museum. Alternatively, if the borrower has made a specimen-level
databased inventory, the Museum should be given a duplicate of the
database file to incorporate into the Museum's database.
- The Museum does not normally
serve, at present, as a repository for primary types. If the
borrower has in mind a specific repository, then this should be
communicated to and agreed upon by the Museum. Otherwise, types
designated from our material should be returned - preferably by
registered mail - to the Museum from where they will subsequently be
forwarded to a repository, usually on indefinite loan. For many of
our types (bees and aphids) this repository is the California
Academy of Sciences, though others exist and are possible. Given
this, it is requested that the repository be explicitly designated
in any publication involving our holdings, noting that this may be
only temporary. We are hoping to upgrade our facilities to a
compactor system, at which point we may reconsider housing types
here at UCR again.
- Acknowledgment in any paper
resulting from the study of materials borrowed from the Museum would
be appreciated as well as a reprint(s) of such paper(s).
- Additional special conditions
may apply on an individual basis.
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