for parasitic Hymenoptera should be directed to Dr.
Triapitsyn, all other requests should be directed to Dr.
practices regarding loans from the UCR Entomology
Research Museum (ERM), hereafter referred to as "the Museum", as
understood and agreed to by recipients thereof:
- When materials are received by
borrowers, the duplicate loan invoice (enclosed with the specimens)
should be signed and returned immediately to the Museum. Each loan
is given a unique number, to be used in all correspondence referring
to the loan.
- Loans are made for a stipulated
period of time, typically two years, and may be extended in
appropriate circumstances upon written application to and approval
by the Museum (No specimens should be returned during December). The
Museum reserves the right to recall any of its material at any time.
- Loans are not transferable and
may not be relocated without approval from the Museum.
- Borrowers should not assume
that they can retain any specimens unless prior permission is
obtained, though permission is usually granted upon request. Primary types should always be returned unless specifically exempted.
If the borrower has all of the
Museum's holdings of a given higher taxon, then we request the return of all
uniques, at least one specimen of each sex, caste, or major variant
for each species represented, and, if possible, one specimen from
each discrete locality (i.e., specimens retained should be
duplicates in all possible respects).
- If the borrower has in mind a specific repository other than the ERM, then this should be
communicated to and agreed upon by the Museum in advance. Otherwise, types
designated from our material should be returned - preferably by
registered mail - to the Museum as soon as convenient.
- If specimens to be retained
permanently have a UCRC database number label, and the retaining institution wishes to assign their own GUID, the UCR label should be
removed and returned to the museum. Note that most specimens bearing UCRC GUIDs have associated data that does not appear on the specimen labels (e.g., georeference data), so we strongly advise against this; we likewise request that any publications citing data from, or mapping such specimens, use the data from the UCR database, rather than verbatim citation of the label data, which may be incomplete or erroneous.
- Borrowers who wish to dissect
any specimen are required to do so in such a way that the specimen
suffers the least possible damage, and must ensure that parts
dissected out are correctly preserved and associated with the rest
of the specimen. DNA sampling is allowed, but we request that non-destructive techniques be used (e.g., only a tarsus, or at most a leg). Specimens completely destroyed in order to do genetic analysis
are considered as "gifts", but sequence data should be
returned to the Museum in some form (publication or otherwise).
- Borrowers should attach
determination labels to every non-databased specimen returned or, if this is
impractical, the material returned should be arranged to show
clearly to which specimens a given determination applies. If the borrower has been sent a specimen-level
databased inventory, the Museum should be given a duplicate of the edited
database file to incorporate into the Museum's primary database.
- Acknowledgment in any paper
resulting from the study of materials borrowed from the Museum would
be appreciated as well as a reprint(s) of such paper(s).
- Additional special conditions
may apply on an individual basis.